Abbess,
    Christian Orthodox       
Abbot,
    Christian Orthodox        
Accountant        
Acting Official       
Adjutant General     
Admiral, Rear         
Alderman         
Archbishop, Catholic        
Archbishop,
   Christian Orthodox        
Archdeacon, Episcopal        
Archimandrite        
Architect
Archpriest        
Ambassador to the U.S.
   from a foreign country      
Ambassador of the U.S.        
American Indian Chief        
Assemblyman
   U.S., State / or           
   Assemblywoman            
Associate Justice,
   U.S. Supreme Court          
Associate Justice of a
   State Supreme Court
Attorney         
Attorney General           
Attorney, U.S.         
Australian Officials    

Baron, Baroness           
British Officials,
   Royalty, Nobility     
Brother, Catholic         
Brother,
   Christian Orthodox          
Bishop, Catholic            
Bishop,
   Christian Orthodox         
Bishop, Episcopal        
Board Member     
Boy        
Brigadier General       

Canadian Officials    
Candidate    
Captain,
   USA, USAF, USMC     
Cardinal             
Chairman
    Federal Reserve      
Chaplain in the
    Armed Services        
Chaplain of Congress          
Chargé d’Affaires         
Chief Executive Officer 
Chief Judge          
Chief Justice,
      U.S. Supreme Court 
Chief Justice, of a State
      Supreme Court             
Chief of Police          
Chief of Staff     
Chief Operating
   Officer          
Child            
City Manager    
Clergy & Religious
    Officials     
Colonel, "Honorary"
     Kentucky, or other
     state/organization      
Colonel, USA, USAF,
    or USMC     
Congressman, U.S.              
Congresswoman, U.S.   
Consul and or
   Consul General              
Commissioner, Court      
Commissioner       
Corporate Executive         
Councilman
    Councilwoman      
Counselor (Diplomat)      
Countess     
Couples     
Curator        

Dalai Lama          
Deacon         
Dean, academic            
Dean, clergy            
Deceased Persons        
Delegate, U.S., State            
Dentist             
Deputy Chief of Mission      
Deputy Marshal          
Designate, Elect,
    Pro Tempore      
Diplomats      
District Attorney           
Doctor of Dentistry           
Doctor of Medicine              
Doctor of
   Veterinary Medicine          
Doctor of Osteopathy            
Doctor, Other Disciplines     
Doctorate        
Doctorate, honorary      

Earl            
Elect, Designate
   Pro Tempore      
Eminence     
Etiquette    
Excellency           

Fiancee      
First, Second,
   Third, etc.        
First Lady, Spouse
   of the President of
   the United States 
First Lady, Member
    of Her   
    White House Staff      
First Lady, Spouse
   of a Governor
   or Lt. Gov.    
First Lieutenant   
Flag Protocol     
Former Officials    
Freeholder       

Geshe
General
    USA, USAF, USMC
Girl
Governor, Lieutenant 
Governor, Lt., Spouse   
Governor, Tribal Council          
Governor, U.S. State       
Governor, Former    
Governor
    Spouse of     
Governor's Staff,
    Member of      
Governors, Board of 

Honorable, The          
Honorary degrees    
Honourable, The       

Indian Chief         
Inspector General    
Introductions       
Invitations  
   Writing &  
   Addressing  
Invitations
    Military:
    Writing &
    Addressing

Judge, former     
Judge of US City or
        US Count     
Judge, US Federal            
Junior, Senior,
    I, II, III, etc.       
Justice, Associate
     Federal
     Supreme Court
Justice, Associate
     State
     Supreme Court

King     
Knight      

Late, The
   (deceased persons)        
Lawyer      
Lieutenant      
Lieutenant Colonel,     
   USA, USAF, USMC          
Lieutenant General,
   USA, USAF, USMC      
Lieutenant Governor         

How to Address / Forms of Address
U.S. County& Municipal Officials
Questions & Answers, Frequently Asked Questions, and Blog

How to Address a Letter to a Mayor?         
How to Address a Letter to a Mayor and City Council?         
How to Address a Letter to a Mayor & Spouse?         
How to Address a Letter to a City Council Member?         
How to Address a Letter to a Committeeman?         
How to Address a Clerk of a Council Member?         
How to Address a City Manager?      
How to Address an Acting County Administrator?      
How to Address a Member of the School Board?             
How to Address Municipal Officials?             
How to Address an Local Officials & Political Party Officials?          
How to Address a Retired Police Officer or Fire Fighter?   

How to List an Elected Official in a Program?       
 

Looking for Joint Forms of Address? (Two Names in the Address)
Link to Q&A just on Joint Forms of Address

How Do I Address a Former Official?
Link to Q&A /Blog just on Former Officials  (not Military)

All about The Honorable
Link to Q&A just on officials in the U.S. addressed as The Honorable

Dear Shelby:
      City managers are NOT "The Honorable" ...  because they have their position because they were hired/appointed by the elected body ... the city council.  
    Only the elected officials get "The Honorable"
    So address him as
        Mr. Edvin Perez
        Montgomery City Manager
             -- Robert Hickey

Dear TEW:
      Local political party chairpersons ... no
      Local officials .... if elected ... yes
      Local officials .... if appointed ... no
             -- Robert Hickey

How to Address a Committeeman?
          How would you address (letter and envelope) to a Union NJ Committeeman?
                    ~ Kathleen P. McK.

Dear Ms. McK.:
         In my book I have a form for a member of a city our county council.
         I give much more in my book of course -- and only cover some of the basics here on-line.
         In the salutation Mr./Ms. (Surname): would be the most formal
          .... but it would not be incorrect to use Dear Committeeman (Surname):
           -- Robert Hickey

How Do I Address People Who Work for the City but Were Not Elected?
Dear Mr. Hickey:
I will be addressing envelopes to municipal officials and would like to do that correctly. Please tell me how to address the administrator of utilities or engineer for the municipality.  Thanks much.
    --- Vicki Cassidy

Dear Ms. Cassidy:
    Anyone who is appointed or simply hired for their job -- which (I am assuming) includes an engineer or administrator -- is addressed as:
                Mr./Ms./Dr./whatever (full name)
                    (Title of office held)
                        Address
    Only elected officials and judges are addressed as "the Honorable"
          -- Robert Hickey

How To Address an Acting County Administrator?
     What is the proper form of address in a letter to an Acting County Administrator? It is an appointed (un-elected) position. Also, should the salutation be Dear Madame Administrator, Dear Madame Acting Administrator, Dear Ms. Administrator or what?
     -- Beverly Shaw, Russell City, California

Dear Ms. Shaw:
    I cover this on page 200 in my book, but here is the quick answer. This appointed official is most formally addressed:
        Ms. (Name)
    and identified by her position:
        Acting County Administrator
    Acting officials don't get to use the honorifics of an office ... they are just identified as "the acting."  E.g., an acting governor is not addressed as Governor (Name).
    I would not use Madame Administrator in any context.
    I don't think I've ever encountered a County/City Administrator,  County/City Manager, or County/City Board Member who used their office as their honorific.  Sometimes a Chairman of a Board or Council is addressed as Chairman (name) in the context of their duties ... but it's more situational -- for clarity -- than official.
    And yes ... Commissioners do tend to be addressed as Mr./Madame Commissioner and Commissioner (name).
    So, back to your official. On an envelope and address block write:
        Ms. (Full Name)
            Acting County Administrator
                Address
    And in the salutation write:
        Dear Ms. (surname)
                     -- Robert Hickey

How to Address the Mayor and City Council?
    What is the proper salutation when addressing a Mayor and multiple city council members in the same letter?
    Do I write?
        Honorable John Smith and Athens City Council Members
                   OR
        Mayor John Smith and Athens City Council Members.
Then as a salutation:
        Dear Mayor Smith and Athens City Council Members?
     I have to have the letter for signature in the morning, and it's my first day on the job.
                  -- Thank you, Tonyalee in Athens

Dear Tonyalee:
     It would be best to address a letter to actual officials rather than addressing one by name and the others by their office.  I'd prefer you address it to the Mayor (by name) and find out the names of the members of the City Council so you could use them.
    BUT trying to answer what you've asked with the info you provide .... Here's a nice option

ENVELOPE and ADDRESS BLOCK on the letter
        The Honorable John Smith, Mayor of Athens
        and Members of the Athens City Council
        Athens City Hall
        301 College Avenue
        Athens, State, ZIP
            Note: For symmetry, Athens mentioned in both name/titles

SALUTATION
        Dear Mayor Smith and Members of the City Council:
            Note: For symmetry, Athens mentioned in neither
                    -- Robert Hickey

Hi Robert,
      Well, I finally got the word to send out those letters with the Mayoral and City Council Members salutation. The best part of the story, is that my boss came to me to ask if I was sure I had the proper salutations? And of course, I gave her a very broad smile, and as I printed out your answer, I explained how wonderful you were to reply to my email. Of course she was delighted with me....and you! She took the printout and I assume went to her boss with the backup proof. The letters were sent on Thursday.
     Thank you!
     Tonyalee

How to Address a City Council Member?
       I am sending a letter to each City Councilmen individually not as a group. How do I address Sue Smith, who is a member of the City Council??
        -- Kitty Anderson, Jacksonville, Florida

Dear Ms. Anderson:
     Anyone in the US who is elected to public office in a general election is addressed as the Honorable. But at a local level, some communities don't address members of their elected councils, boards, and committees as such. So you will need to find out your local tradition.
    Members of the a city council are usually most formally addressed as Mr./Ms./etc.  ... but in Jacksonville (a call to the council office revealed) they use Council Member (name).
    So if you local officials are addressed as "The Honorable" then, a letter would be:
        The Honorable Sue Smith
            Member, Jacksonville City Council
                117 West Duval St., Suite 425

                    Jacksonville, FL 32202
    Most normally the most formal salutation would be:
         Dear Ms. Smith:
    But in Jacksonville they use:
         Dear Council Member Smith:
                     -- Robert Hickey

How to Address a Retired Police Officer or Fire Fighter?
      How would you address a retired county or municipal police officer or fire fighter?
      Would you follow the same rules as one would with retired armed services officials since many public safety organizations are para-military and follow a similar rank structure as our armed services?
      Would it be proper to use  LAPD Captain Robert Esposito, (Retired)
     -- ALR

Dear ALR,
       If a police officer in the police or fire department wants to continue using his/her rank it's totally at his/her preference.
       In speaking to some Police organizations they tell me that sometimes retired officials DO use their ranks in the context of "being a retired officer" (e.g., at a retired officer's meeting) ... and they may use is socially among friends and family.
     But if they take another job they DON'T use their rank in a civilian work situation. This is the same as the armed services which prohibit retired personnel from using ranks or ratings at another form of work. You can't have a retired Air Force officer now working for Boeing, selling planes to the Air Force and wanting to be addressed by rank!
      And detectives often don't use their rank at any time not wanting to draw attention to their work.
      In terms of style, the name would be written on official documents like this
                Captain Robert Esposito, LAPD Retired
                       or
                Captain Robert Esposito, LAPD Ret.
      These are the forms all the style manuals use for official mail.
      Neither "LAPD" nor the "Retired" is noted on social correspondence.
        -- Robert Hickey

How to List an Elected Official in a Program?    
   How does one list the governor or the mayor in a program for an event at which they will be speaking. I found the forms of address in you book, but just not sure if that's what I should use on a program?
           -- Susan in Honolulu

Dear Susan:
    Use this formula:
         1) list by name
         2) identify by office

Dear Ms. Steele:
     Usually clerks are appointed. If they are appointed ... then on the envelope they are:
            Mr./Ms. (full name)
               Clerk of (insert the name of the body here)
                    (Address)
    and the salutation is:
            Dear Mr./Ms. (surname):
                         -- Robert Hickey

Dear P. Green:
    School boards -- if elected -- are technically eligible, but whether they do or don’t is by local tradition: Where I grew up in Arlington, Virginia the school boare doesn't use "The Honorable" ....  I now live in New York City where they do.  Call your school board and find out what's the tradition in your town.
             -- Robert Hickey